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Terms of Service

Clear, fair terms for using the conaxa.Ai platform. Built specifically for UK construction businesses.

Last updated: 14 September 2025Version 2.0

UK Law Governed
Plain English
Fair Terms

Agreement Overview

What This Agreement Covers

  • Your use of conaxa.Ai products and services
  • Subscription terms and billing
  • Data ownership and usage rights
  • Support and service levels

Who Can Use Our Services

  • UK registered businesses
  • Construction industry professionals
  • Authorised company representatives
  • Users aged 18 and over

Account & Subscriptions

Account Creation

Register with accurate company information. You're responsible for maintaining account security and all activities under your account.

  • • Company registration required
  • • Secure password mandatory
  • • Admin approval for users

Subscription Plans

Choose from monthly or annual plans. All subscriptions auto-renew unless cancelled 30 days before renewal.

  • • Per-product pricing
  • • Volume discounts available
  • • 30-day cancellation notice

Billing & Payment

Invoiced monthly in arrears or annually in advance. Payment due within 30 days of invoice date.

  • • GBP pricing
  • • VAT added at 20%
  • • Multiple payment methods

Fair Usage Policy

Our services are designed for normal business use. Excessive usage that impacts other customers may result in additional charges or service limitations.

Your Data, Your Ownership

What You Own

  • Your Data
    All data you input remains your property. Export it anytime.
  • Your Documents
    BOQs, quotes, reports - all yours, always.
  • Your Insights
    Analytics and reports generated from your data.

What We Provide

  • Platform License
    Right to use our AI platform during subscription.
  • AI Models
    Access to our trained construction AI models.
  • Updates & Features
    Continuous improvements and new capabilities.

Service Levels & Support

Availability

99.9%

Target uptime for all production services, measured monthly.

Support Response

4 hours

Maximum initial response time for critical issues during business hours.

Data Backup

Daily

Automatic backups with 30-day retention and point-in-time recovery.

Support Included

  • Email and phone support during UK business hours
  • Onboarding assistance for new accounts
  • Access to knowledge base and documentation
  • Regular platform updates and improvements
  • Data migration assistance
  • API access and integration support

Acceptable Use Policy

Permitted Use

  • Managing construction projects and operations
  • Creating quotes, estimates, and BOQs
  • Tracking plant, equipment, and workforce
  • Integrating with your existing systems
  • Training your team on the platform

Prohibited Use

  • Attempting to breach security measures
  • Reverse engineering our AI models
  • Sharing login credentials
  • Using for illegal activities
  • Reselling access without permission

Liability & Warranties

Our Commitments

We warrant that our services will perform substantially as described in our documentation. If they don't, we'll work to fix the issue or provide a refund for the affected period.

  • • Services perform as documented
  • • Compliance with UK data protection laws
  • • Professional support and maintenance

Limitation of Liability

Our total liability is limited to the fees you paid in the 12 months before the claim. We're not liable for indirect, consequential, or punitive damages.

  • • Maximum liability: 12 months of fees
  • • Excludes indirect damages
  • • Force majeure provisions apply

Indemnification

You agree to indemnify us against claims arising from your use of the services, violation of these terms, or infringement of third-party rights.

  • • Your use of the platform
  • • Content you upload
  • • Breach of these terms

Changes & Termination

Ending Your Subscription

You can cancel anytime with 30 days notice. We'll help you export your data and ensure a smooth transition.

  • 30 days notice required
  • Full data export provided
  • Pro-rata refunds for annual plans
  • 60-day data retention post-cancellation

Updates to Terms

We may update these terms to reflect new features or legal requirements. We'll notify you 30 days before any material changes.

  • 30 days advance notice
  • Email notification of changes
  • Right to terminate if you disagree
  • Version history maintained

Legal Framework

Governing Law

These terms are governed by the laws of England and Wales.

Dispute Resolution

First through good faith negotiation, then UK courts if needed.

Compliance

Full compliance with UK GDPR, data protection, and industry regulations.

Questions About Our Terms?

Our legal team is here to help clarify any questions about these terms. We believe in transparency and fair dealing.

Email: legal@conaxa.ai · Phone: +44 7777 727706